State offices and all DLLR physical locations will be closed to the public December 24 & December 25, 2014. However, Unemployment Insurance telephone and Web operations WILL be available on Wednesday, December 24.

DLLR's Division of Unemployment Insurance

 

Federal Format - Exhibit A - Record Formats - Use of Magnetic Media for Wage Reporting and Contributions Returns - Unemployment Insurance Contributions

 

V.  RECORD FORMATS

    1. General Information
    2. DISKETTE, CD-ROM (FEDERAL FORMATS) (Exhibit A) (must be readable by IBM compatible PCs running Windows operating system 1995 or later)
    3. DISKETTE, CD-ROM (ICESA FORMAT) (Exhibit B) (must be readable by IBM compatible PCs running Windows operating system 1995 or later)
    4. CONTRIBUTION (Tax) Data Specifications (Exhibit C)
    5. DISKETTE or CD-ROM (STATE) (Exhibit D)

Exhibit A
DISKETTE, CD-ROM

(must be readable by IBM compatible PCs running Windows operating system 1995 or later)
(FEDERAL FORMAT)
(CODE RE - EMPLOYER RECORD)

 
LOCATION FIELD LENGTH DESCRIPTION
1-2 Record Identifier 2 Constant "RE"
40-96 Employer Name 57* Enter employer name. Left justify; fill with spaces.
97-118 Location Address 22* Enter the employer’s location address (Attention, Suite, Room Number)
119-140 Delivery Address 22* Enter the employer’s delivery address
141-162 City 22* Enter the city of the employer’s mailing address. Left justify; fill with spaces.
163-164 State Abbreviation 2 Enter the standard FIPS alphabetic postal abbreviation. (Maryland = MD).
165-169 Zip Code 5* Enter the employer’s zip code.
170-173 Zip Code (Extension) 4* Enter the employer’s 4 digit extension of the zip code.
 

The Revised Federal Format is taken from the SSA Publication MMREF-1 dated July, 2000.

Maryland requires data as described above and will ignore other locations.

*Fields ignored by Maryland.

 

Exhibit A
DISKETTE, CD-ROM

(must be readable by IBM compatible PCs running Windows operating system 1995 or later)
(FEDERAL FORMAT)
(CODE RS - EMPLOYEE RECORD)
Record Length - 512
Block Size - 23,040 (512 X 45)

 
LOCATION FIELD LENGTH DESCRIPTION
1-2 Record Identifier 2 Constant "RS"
3-4 State Code 2 Enter the appropriate FIPS postal numeric code: the code for Maryland is 24.
10-18 Social Security Number 9 Enter the employee’s Social Security number. If unknown, enter all zeros. Numerics only; omit hyphens and spaces.
19-33 Employee First Name 15 Enter employee’s first name. Left Justify; fill with spaces.
34 Employee Middle Initial 1 Enter the employee’s middle initial. If no middle initial, leave blank.
49-68 Employee Last Name 20 Enter the employee’s last name. Left justify; fill with spaces.
197-202 Reporting Period 6 Enter the last month and year for the calendar quarter for which this report applied: E.G. "032000" for Jan-Mar 2000.
203-213 State Quarterly UI Total 11 Enter employee wages; right justify and zero fill. Numerics only. Do not include decimals or commas.
248-267 State Employer Account Number 20 Enter your Maryland Unemployment Insurance Account Number. The first 10 positions must be entered as zeros. Starting with position 258 enter your 10 digit Maryland Unemployment Insurance Account Number. All Maryland Unemployment Account Numbers start with 2 zeros. For example: if your Maryland Unemployment Account Number is 0012345678 it must be entered in positions 248 to 267 as 00000000000012345678. Omit hyphens, spaces, right justify.
 

The Revised Federal Format is taken from the SSA Publication MMREF-1 dated July, 2000.

Maryland requires data as described above and will ignore other locations. Also all records for state codes (positions 3-4) other than Maryland’s code 24 are ignored.